Terms of Service

Effective Date: March 14, 2026

Welcome to Calculated Practice. These Terms of Service govern your use of the website and evaluation services provided through this platform. By using this website and purchasing an evaluation, you agree to the terms described below.

1. Services Provided

Calculated Practice provides brief clinical evaluations for the purpose of determining whether documentation may be appropriate for certain requests. These services may include evaluations related to:

• Emotional Support Animal (ESA) documentation
• Workplace accommodation documentation

The services offered through this website are limited to clinical documentation evaluations and do not include ongoing therapy, treatment, or medical care.

2. Eligibility

To use this service, you must:

• Be 18 years of age or older
• Be physically located in Pennsylvania or California at the time of the evaluation
• Provide accurate and truthful information during the evaluation process

Calculated Practice reserves the right to deny services if eligibility requirements are not met.

3. Payment and Evaluation Fees

Payment is required before beginning the evaluation process.

Payment covers the clinician’s time reviewing submitted information and conducting the evaluation. Payment does not guarantee approval or issuance of documentation.

All payments are processed securely through a third-party payment processor.

4. Refund Policy

All evaluation fees are non-refundable once the evaluation has been submitted for review.

Because the service involves professional time reviewing submitted information, payment covers the evaluation itself and not the outcome of the evaluation.

5. Evaluation Outcomes

After reviewing the submitted information, the clinician may determine that:

• documentation supporting the request is clinically appropriate, or
• documentation supporting the request is not clinically appropriate

If documentation is issued, it reflects the clinician’s professional opinion based on the information provided during the evaluation.

Third parties such as employers, landlords, or housing providers ultimately determine whether to grant requested accommodations.

6. Third-Party Communication

Calculated Practice does not communicate directly with employers, landlords, housing providers, or other third parties.

Documentation generated through the evaluation process is provided solely to the client.

If a third party requires additional documentation or verification, the client is responsible for handling those communications.

7. Employer or Organization Forms

Clients may upload employer or organization-specific documentation forms if required.

Calculated Practice reserves the right to decline completing forms that:

• require extensive documentation outside the scope of the evaluation
• require ongoing monitoring or follow-up reporting
• require direct communication with third parties

8. Accuracy of Information

Clients are responsible for providing accurate and truthful information during the evaluation.

Calculated Practice reserves the right to deny documentation if information provided is incomplete, inconsistent, or appears intentionally misleading.

9. Limitation of Liability

Calculated Practice provides evaluations and documentation based on professional judgment using the information provided by the client.

Calculated Practice is not responsible for decisions made by employers, landlords, housing providers, courts, or other third parties regarding requests supported by documentation.

To the fullest extent permitted by law, Calculated Practice shall not be liable for any indirect, incidental, or consequential damages arising from use of this service.

10. Privacy

Client information is handled in accordance with the Privacy Policy available on this website. By using this service, you acknowledge that you have reviewed the Privacy Policy.

11. Changes to These Terms

Calculated Practice reserves the right to update these Terms of Service as needed. Any changes will be posted on this website with an updated effective date.

12. Contact Information

If you have questions regarding these Terms of Service, you may contact:

Christopher Sims, LPC, LPCC

info@calculatedpractice.com